A Step-by-Step Guide on Using Google AI in Google Docs: All Google products, including Docs, now support the use of experimental AI features. To do so, you must first register for Workspace Labs, a programme for trusted testers that grants access to impending features.
After registering for Workspace Labs, a Help me write window will appear beneath your cursor in a new document. In an existing document, the bubble will appear on the document’s left side.
You can add instructions for the AI to generate content based on your preferences. Once the output has been generated, you can Recreate or Refine it as required. You can even provide feedback on the generated output to assist the AI in enhancing its future responses.
Artificial Intelligence is reshaping industries, with numerous businesses incorporating it into consumer goods. From writing aides to chatbots, AI has become a global standard. Not to be surpassed, Google has launched Workspace Labs, which infuses artificial intelligence (AI) capabilities into Google Workspace, specifically Docs. This AI can assist with text generation and more with a single click. If you wish to enhance your Google Docs experience, let’s investigate Workspace Labs AI and its potential advantages.
How to use Google AI with Workspace Labs in Google Docs
You must sign up for the beta version of Workspace Labs before you can use the AI in Google Docs. After registering, you can activate and utilise the AI in Google Docs. The procedures listed below will assist you with the process.
Workspace Labs is only accessible in US English to trusted evaluators. Workspace Labs registration may not be available if you speak a different language or reside in a different region.
First, register for Workspace Labs.
You must first register for Workspace Labs. This will enable you to become a trusted tester, granting you access to and the ability to try out experimental AI features across all Workspace products, including Docs. Follow the instructions below to register for Workspace Labs.
When you visit workspace.google.com/labs-sign-up/ in your web browser, you should see the register page.
Review the Privacy Notice and Terms of Service prior to registering for the programme to ensure that it meets your requirements. Check the boxes for the following options at the bottom of the page when you’re finished and satisfied with your work.
I concur to the aforementioned Workspace Labs Terms and Privacy Notice.
I consent to Workspace Labs contacting me about advice, feature updates, offers, and opportunities to provide feedback.
I affirm that I am at least 18 years of age.
After marking the areas, click the Submit button.
If everything checks out, you will have successfully registered for the programme and should be greeted by the following triumph page.
And that concludes it! Having registered for Workspace Labs, you can now use AI in Google Docs by following the next steps.
Utilise Google AI within Google Docs using Workspace Labs.
After signing up for Workspace Labs, follow the instructions below to use AI in Google Docs. Let’s get going.
Open Google Docs in your web browser.
To generate a new document, click Blank in the upper-left corner. If desired, you can also select and open an existing document.
You will now be shown the Workspace Labs greeting page. Click It’s in the lower left quadrant.
You should now have access to the AI; you can verify this by searching for the Help me write bubble.
Now add any necessary text to your document. When you’re ready to use the AI, select Help me write from the menu on the left.
Once the text has been added to the document, the AI will appear on the left side of the page. If you open a new document, the AI will appear for the first time under your cursor.
Next, add your AI prompt as necessary. You can instruct the AI to resume your text or to start over. Let’s ask the AI to respond to the added query.
When set, select the Create button.
The AI will now generate text in response to your instruction. After the text has been generated, it can be reviewed for accuracy and veracity.
If the text is inadequate, select Recreate to generate a new response based on your prompt.
Once you have a desired response, you can refine it further by selecting Refine.
Choose one of the following options according to your preferences.
Formalize Shorten Elaborate Rephrase
You can also rate responses to aid the AI in its development. Click the thumbs up button if you enjoyed the response and the thumbs down button if the response was incorrect.
Click Insert in the bottom right corner once you have a response that meets your requirements.
The text will now be inserted into your document, and you can continue as necessary.
You may also instruct the AI to generate your document and revise it to your specifications. Create a cover letter for this sample application.
As you can see, the AI has generated a cover letter with blanks for specific information, such as the company and recruiting manager names.
You are able to Recreate and Refine the generated text until you discover something that you like.
Then, you can select Insert to insert it into your document and edit it to better suit your needs.
Thus, AI can be utilised in Google Docs.
Is it possible to disable Google AI?
Once the AI has been activated in Google Docs, it cannot be deactivated. Instead, you must opt out of Workspace Labs to disable AI in Google Docs. Consequently, if you desire to activate and use the AI in the future, you will need to re-register for Workspace Labs.
How to opt out of Google Docs Workspace Labs
You can opt out of Workspace Labs if you no longer desire to use the artificial intelligence. Follow the instructions below to disable Google Docs Labs.
Open Google Docs in your web browser.
Now open any document of your choosing. If desired, you can select Blank to create a new document.
Click Tools in the menu bar at the top of the screen.
Click Opt out of Labs at the bottom of the page.
You will be prompted to validate your selection. Click Confirm.
Once you have opted out of Labs, a confirmation will be displayed in the bottom left corner. You may now refresh the page, and the AI should no longer be active.
Observables to bear in mind
A few considerations should be made when utilising AI in Google Docs. Google’s AI in Docs is still an experimental feature, so it has some limitations and can overlook facts when generating content based on prompts. Here are some essential considerations to keep in mind when using AI in Docs.
You should not rely on artificial intelligence for professional, medical, or legal advice. This includes the creation of documents, their completion, and even the addition of information to an existing document.
The generated information may be inaccurate, false, or contain incorrect facts. Always verify the generated content and provide feedback so that AI can progress in the future.
The information presented to the AI through queries is processed across networks and may be reviewed by developers in the event of inaccuracy. Consequently, you should not include any sensitive or private information in your prompts.
When you use Workspace Labs, Google does capture your data to enhance its products. This includes your prompts, inputs, input refinements, outputs, output refinements, and additional feedback.
In the event of discrepancies, Google indicates that human reviewers may have access to your data. It is therefore imperative that none of the aforementioned personal information is included in your prompts. Human reviewers may examine, annotate, and manipulate your data in alternative methods.
We trust this post has made it easier for you to use Google AI in Docs via Workspace Labs. If you encounter any problems or have additional inquiries, feel free to contact us using the comments section below.
